If you’re wondering how to plan a birthday party, it seems like a fun and easy task. But when you actually start planning, you get out of creative ideas, and you have no idea how to manage them. Planning a birthday party is not very easy because it needs a lot of preparation. You are not sure about the menu or the venue.
Recently, I had to plan a birthday party for my friend, in that whole process, I faced multiple things and learned a lot of lessons. That I think is very important for everybody (planning a birthday party) to understand. I with my experience writing this blog to help you plan a birthday easily.
Tips to Plan a Birthday Party
Here are some practical tips to plan a birthday party.
Early Event Planning
If you want to plan something big and perfect for the birthday of your loved ones, then you have to start planning it early. You can start planning and note things down in a list months before the events. If you are going to keep it on the low tone, then it would not be that difficult.
However, if you want a big birthday event celebration with a huge crowd, then you have to be early to book the event hall because most of the popular venues with huge crowd capacity need to be booked months before the event.
Decide Your Budget
If you’re on to how to plan a birthday party without getting yourself in trouble, then you should decide on a proper budget for the arrangements of the surprise. Your mind should be clear about how much money you are going to spend on the party this is completely up to you.
You can set aside the decided amount to spend on the party but also have some extra money to put some finishing touches on it. Make a spreadsheet about all the things to do and their expenses and track them with every expenditure step.
Select the Date and Time for the Party
Before planning the whole surprise, you have to pick a date that will work for you and the person you are planning the surprise for. It is good to select a date and time is really important because it will play an important role in booking the venue. It’s better to try to pick some dates and search for your venue accordingly.
Make a List of Guests
If you are not going to arrange a private birthday and are going to have guests at your party, then you have to create a guest list long before the event so that you will be able to make arrangements accordingly. You can also recall every person you want to be your guest to be noted on the guest list.
You will be able to decide the required venue space according to the number of your guests. Choose the venue according to the estimated number of guests so that all your needs will be fulfilled.
Booking of the Venue
While deciding how to plan a birthday party, first of all, choose a venue. It can be a hall, a public area or a private space. You have to be sure where you want to throw the party so that you can make arrangements and decorations according to the venue.
There are some points you should keep in mind while booking your event venue.
- Numbers of guests that can be accommodated by the venue.
- Are they providing all your required services?
- Is the rental according to the service?
- Is the venue according to your aesthetics?
- Do they allow outside caterers?
- Does the view look good?
- How much parking space it has?
Theme of the Party
To make your party look more elite and aristocratic, you can pick a specific theme for the guests. You can pick any fun theme for the venue, décor, dresses, and fun activities.
You should decide if your party theme is formal or informal. You can choose the theme according to the choice of the person you are planning a surprise for.
The main goal of planning a birthday party is to create invitation cards according to the decided theme and send them to the guests at least one week before the party so that they can make it to the party with theme-related dressing.
Photobooth and Photography
You can hire a professional photographer to capture the best moments of the surprise birthday party. These pictures will make you recall the sweet memories about that day even years later. You can create a Photobooth or a photo corner where everyone can take funky pictures together.
Must Go Through the: DIY Tips For Baby First Birthday Photoshoot
Games and Activities
If you want to make your party more fun and happening you can arrange different games at the party. You can arrange games like drum charades, Musical chairs and Pictionary.
Birthday Cake and Refreshment
The cake is a compulsory thing at a birthday party. You have to order a cake from your trusted bakery according to the theme of the party. You can also give a reference picture of the cake to the bakers. The party should end with good and refreshing food for the guests.
The Closing Note
Wondering how to plan a birthday party can leave you in confusion with the preparation. All the important points and details that you should notice while planning a surprise birthday party – as was in my case – have been explained in this guide.
Further, I have given details from the budget management to the venue selection, guest invitations, and cake orders. I am ending up here with the hope this article will be helpful for you if you ever decide to throw a surprise party for your loved ones.
